Appoint a new auditor as previous auditor, Trina from Sands Accountants, has taken on the position of Treasurer for our branch — Appoint: Tom Wagner, Toowoomba. All agreed contact Tom and ask about appointment. Moved: Trina Second: Celeste Carried
From special meeting: Roles of Committee and training —
Sending out accounts: Trina. Sands & Associates Chartered Accountants will roster on to deliver accounts and meals on second Monday of each month.
Collecting payments Week after accounts are delivered Margaret Bassingthwaighte & Margaret Atkinson will pick up payments on the Tuesday and deliver to Trina.
DEX Reporting: Donna will report each month after receiving details of meals from Heather Little, Taralga.
Rosters: Donna Write up rosters and put in local each month.
Mail: Collected by Donna and distributed to appropriate person.
From previous general meeting: Look into GISMOW and see about Quick Books
Celeste looked into the above. Suggested that Meals on Disc or iCRN may be more suitable as they have ability to include other features needed in this service.—
Decided to leave at this stage and see if needed in future.
General Business (standing agenda items)
Correspondence In
QMOW Membership & Annual Returns inc. Constitution & Guarantee, Code of Conduct (email)
QMOW Roadshow (email) x 2
QMOW Friday Fast Facts (email) x 5
DoH Remittance Advice (email) x 2
QMOW Invoice for Membership meals (email)
Lorraine Kennell Health State Network QLD Office Re: DEX (email)
ANZ Bank Statement Feb-Mar
Jandowae Newsagency Invoice
Australia Post Invoice for Post Office box
WDRC Creditor Remittance Advice
Client & Carers Booklets for Meals on Wheels Jandowae
Correspondence Out
RSVP to QMOW Roadshow (email)
Taralga Kitchen Manager - new client (email)
Membership and Annual returns to QMOW (email & hard copy)
Move that inward correspondence be received and outward be endorsed. by Donna SecondedMoiraCarried
Treasurer's Report: Books were handed over prior to the meeting and Trina reported, Opening balance,Receipts,Payments,Closing balance in everyday account. Term deposit to mature on 2nd June. Reinvest. Moved : Trina Seconded : Margaret Atkinson Carried
Internet Banking and phone app will be needed by Executive Committee to assist with financial matters.
New Business (agenda items nominated prior to meeting)
Purchase a prepaid mobile phone and yearly credit. This MOW phone is to be passed from Secretary to Secretary.Moved: Celeste Seconded: Margaret Atkinson Carried
Registering for AUSkey to access My Aged Care portal. Trina will talk to Donna about this and assist with the process.
Update on Jandowae MOWs clients — Ken Keehn has been accepted and will commence receiving meals in the near future.
Code of Conduct was received from QMOW and will be given to all on committee and volunteers.
Volunteers to sign confidentiality.
Celeste to look into packages for volunteers and what they contain - making contact with Toowoomba Meals on wheels.
MOW Brochure; Preparing and printing new brochure updating current details. Trina offered Sands & Associates accountants for printing of brochure. Huge thanks, Trina.
Distribution of brochure was discussed and because of Snap Freezer for meals it was agreed to try to access clients in the Durong/Burra Burri areas.
Updating current volunteer details and accessing new volunteer drivers & deliverers by giving out packages as mentioned before with Code of Conduct. Celeste and Donna will look at making these up.
Volunteer Morning Tea — Grant received to hold this last year. As it is Volunteers Week from 21st—27th May it was decided to hold a Morning Tea on Friday 25th May at 10:00am to say THANK YOU and show our volunteers that they are valued. Donna to do up and send out invitations. RSVP 14th May.
Agreed to purchase Volunteer gifts from https://www.volunteeringaustralia.org/shop/ for all volunteers. A special Thank You and Appreciation Awards will be presented to past volunteers: Lillian Krog, Jan Bickerton, Wendy Hill, Evelyn Nauschutz, Beryl McKenna — thanking them for their many years of dedication — they have been there from the start of MOW in Jandowae.
Margaret Bassingthwaighte is to purchase 5 plants for these special volunteers.
In Moira's Meal Preparation and Kitchen Update she stated that the meal prices were right at this time and didn't need to be increased.
She asked that the following information be put in the volunteers packages: Pick up time is 11:30am — not earlier please.
Pick up is at the side sliding door and drop off of eskies is just inside sliding door.
If clients have an appointment at meal delivery time they may contact Taralga and organize to pick up hot meal by 1:30 pm.
Jenny, Trina, Moira & Donna attending Meals on Wheels Roadshow in Kingaroy on Saturday 12th May
Meeting Closed at 8:45pm
Next meeting: 5:00pm Wednesday 1st August AGM + General Meeting